Assets Manager — Digital Asset Management

The Assets Manager is Pilot's digital asset management (DAM) system. It provides centralized storage and organization for all your media files — images, videos, audio, and documents — across your sites.

Key Features

• Grid & List Views: Switch between a visual grid layout and a detailed list view using the toggle in the top-right corner
• Stats Dashboard: See at a glance your total asset count, storage used, and breakdowns by images and videos (collapsible)
• Cloud Storage: All assets are stored on Wasabi S3 cloud storage for reliable, fast delivery
• AI Image Generation: Create images directly from a text description using DALL-E 3 (5 credits) or Gemini (3 credits), with control over size, quality, and aspect ratio
• Collections: Organize assets into named collections. Group the view by collection to browse related files together
• Metadata & EXIF: Each asset stores title, alt text, description, tags, copyright, and usage rights. For photos, camera EXIF data (model, capture date, aperture/shutter) is extracted automatically
• Thumbnails: Thumbnails are generated automatically for images and videos

How to Use

Uploading Assets

1. Click Import Assets in the top-right
2. Select a Site to associate the files with
3. Optionally assign the upload to a Campaign, Gallery, or Catalog
4. Drag and drop files onto the upload area, or click to browse — supports JPG, PNG, GIF, WebP, MP4, MOV, AVI, WebM
5. Alternatively, use the Server Import tab to scan and import files already on the server

Generating Images with AI

1. Click AI Generate
2. Choose a provider: DALL-E 3 (higher quality, HD option) or Gemini (faster, more aspect ratio choices)
3. Select a site, enter a text description of the image, and set size/quality options
4. Click Generate Image — the result is saved directly to your asset library

Finding Assets

• Use the search bar to find files by name, title, tags, or description
• Filter by type (images, videos, audio, documents), site, or collection
• Use Group By → Collection to browse assets organized by collection

Viewing & Editing an Asset

1. Click any asset to open its detail panel
2. View file info: filename, type, size, dimensions, site, collections, uploader, date, and processing status
3. Edit metadata: title, alt text, description, tags, copyright, and usage rights
4. Copy the asset's direct URL with the copy button
5. Click Save Changes to update, or Delete to remove the asset

Batch Actions

Select multiple assets using the checkboxes, then choose a batch action:

• Delete Selected — permanently removes the files
• Add Tags — apply tags to all selected assets at once
• Assign to Collection — move selected assets into a collection (or create a new one inline)

Tips

• Assets are available for use in Site Builder pages, Airmail email campaigns, AirGallery galleries, and AirCatalog product images
• Assign assets to a Campaign, Gallery, or Catalog at upload time to skip manual organization later
• Use tags consistently to make search more effective across large libraries
• Toggle the stats panel off to maximize screen space when browsing a large library